House Advances Bill to Strengthen Notary Regulations in Oklahoma
OKLAHOMA CITY – The Oklahoma House of Representatives passed House Bill 2265 last week, authored by Rep. Nicole Miller, R-Edmond, to modernize the appointment and regulation of notaries public in the state. The bill introduces new professional standards, including a required examination, enhanced record-keeping measures and strengthened compliance protocols. "Notaries are essential to the integrity of many legal and financial processes, and this bill ensures they have the knowledge and tools needed to carry out their duties responsibly," Miller said. "By establishing a clear examination process and requiring notaries to maintain detailed records, we are reinforcing the professionalism and accountability that Oklahomans expect from these important public officials." County Clerk Maressa Treat emphasized the bill’s role in combating property fraud in Oklahoma. "I appreciate Representative Miller’s work on this important legislation as it strengthens the professionalism and accountability of notaries in Oklahoma. As the Oklahoma County Clerk, we have seen an increase in property theft, often committed through fraudulent notaries. Passing responsible legislation like this is one step closer to eliminating property theft in Oklahoma and ensuring greater security for all Oklahomans." Under HB2265, individuals applying for a new notary commission will need to pass an examination covering laws, procedures and ethical responsibilities related to notarial acts. The bill also mandates that notaries maintain a detailed journal of all notarial acts for at least ten years, ensuring transparency and long-term record security. These journals must be stored in a tamper-evident format, whether physical or electronic, to safeguard against alterations. "The goal here is simple: to ensure that notaries have the education and resources they need to perform their duties with the highest standards of integrity," Miller continued. "By strengthening these regulations, we’re not just protecting the public, but also supporting the professionals who help ensure the accuracy and trustworthiness of countless legal documents every day." The bill does not increase application fees for new or renewing notaries but provides clear guidelines for the commission process. Additionally, it outlines a procedure for handling notary journals in cases of resignation, revocation or death, ensuring proper record retention and accessibility. "By modernizing these regulations, we’re making it easier for notaries to do their jobs right and helping Oklahomans trust the notarial services they rely on," Miller said. HB2265 passed the House 90-3 and now moves to the Senate for further consideration.